Meet the Winners! Best Practices in Radiology Quality & Economics Awards

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Delivering care in a way that improves the quality of patient services as well as organizational efficiency requires a paradigm shift in leadership and organizational structure. Attention to quality, patient care and efficiency can bolster the bottom line. The Best Practices in Radiology Quality and Economics Awards were conceived out of a desire to recognize radiology practices, groups or departments for their work in using imaging in a meaningful way to improve quality of care and patient outcomes, increase efficiency across the department or facility, reduce costs and drive lasting economic benefits. Given this year for the first time, the awards honor five radiology groups and departments.

The 24 entries were judged on the impact of project; scope of project; project definition; project solutions; and innovation and collaboration by a panel of radiology administrators and business managers who are members of the boards of the AHRA and Radiology Business Management Association (RBMA), as well as the editorial staff of Health Imaging. Each winner received a $1,000 cash award.

Baylor Medical Center, Irving Radiology Department, Irving, Texas
Project: Reports Coded for Joint Quality Improvement Control

Four years ago, the center initiated a plan to improve communication of imaging results that require additional work-up and/or follow-up. The effort grew out of an incident in which pulmonary nodules were detected on a chest x-ray and the radiologist recommended follow-up for an emergency department (ED) patient, but the results were either not communicated effectively to the patient or the importance was not stressed. The patient returned four months later with lung cancer.

The objective was to create a system to ensure patients were made aware that follow-up or additional work-up was necessary. A focus group decided radiologists should code dictations A (normal/negative), B (potential of diagnosis beyond normal) or C (follow-up recommended).

Reports are reviewed by clerical staff, with A letters disregarded, B letters read through to ensure nothing was missed and C reports investigated by the quality coordinator. For C reports, a letter is sent directly to the patient if the patient was seen through the ED or sent to the ordering physician stating that additional follow-up is recommended. After five days, if the patient has not had the recommended procedure, a letter is sent to the patient's home.

The project has been successful, with no failures to communicate key and critical findings to date. "Approximately 1.14 percent of the total reports are coded C per month," Baylor reports. "Of the 1.14 percent, 59.86 percent are mailed to the patient or the ordering physician. The number of patients affected is slightly above 1 percent, however, this practice could affect any patient."

Lake Medical Imaging & Vascular Institute, Leesburg, Fla.
Project: Low Dose Chest CT

In January 2011, this imaging facility, which performs 2,500 chest CTs annually, focused on limiting CT dose to improve patient safety and outcomes. They used guidance from the Image Wisely campaign and the "Chest CT Radiation Exposure Reduction PQI Template" sponsored by the American Roentgen Ray Society, and modified CT protocols accordingly.

Because bismuth shielding can reduce dose to the breast by 26 percent, breast shields were used in all female patients. In addition, thyroid shields were used in all patients. Between February 2011 and July 2011, the team fine-tuned modifications based on the patients' body habitus and automatic tube current modulation. Radiologists saw no significant image quality degradation.

In July 2011, final data collection confirmed the new protocols reduced radiation dose of routine chest CT by at least 30 to 50 percent, and often up to 70 percent. To increase awareness of the improvement in radiation safety, the facility reached out to its patient and referring physician communities by sending hundreds of letters and publishing articles in local newspapers and magazines.

MD Anderson Division of Diagnostic Imaging, Houston
Project: Interventional Ultrasound—Improving Patient Access

Neuro-Interventional Ultrasound (NIR), a specialty diagnostic clinic, embarked on a project to reduce the 25-day backlog for NIR-guided head and neck scans and biopsies. The department completes approximately 10,500 procedures per year.

Following department changes implemented in July 2011, significant success was observed and measured: The average